Following a recent amendment to the Deeds Registries Act (‘the Act’), conveyancers in South Africa are now statutorily required to lodge a new form, otherwise known as Form LLL, for statistical and land audit purposes.
The prescribed form is now contained under reg 18(4) of the amended Regulations to the Act, which are set to take effect next month.
While we await a circular from the Office of the Chief Registrar outlining the specificities of Form LLL, our conveyancing attorneys have received the following information:
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- The form is for the transferee’s completion and signature.
- If there is no transferee, Form LLL must be completed and signed by the registered owner or holder (e.g. in the case of a CCT or CRT).
- An attorney, conveyancer, or notary public may sign the form on information supplied by the client, which is useful in cases where the client is travelling, resides overseas, or is in another city.
- Importantly, Form LLL contains questions regarding race and gender, which cannot be assumed. To ensure accuracy and minimise unnecessary complications, it is thus important for clients to complete this information themselves.
- In line with the commencement of the amended Regulations, the form must be lodged with each transaction in the Deeds Office from 5th April 2025.
- If the transferee is a company, close corporation, or trust, the majority race, gender, and nationality of the shareholders/members/beneficiaries/etc. must be clearly indicated.
- For correspondent matters, the instructing attorney should include a completed copy of Form LLL so that an original – containing the information supplied in the signed copy – can be lodged at the Deeds Office.
While we hope to receive a clarifying circular soon, we will endeavour to keep you updated of any further developments.
For additional insights or to consult with a property law attorney, contact our team at info@stbb.co.za.
